By Terry Meadows
Updated February 12, 2025
What does it take to create a memorable rehearsal dinner that sets the tone for your big day?
How can you ensure the night before your wedding is stress-free and meaningful?
This guide will help you plan a flawless wedding rehearsal dinner—whether it’s an intimate gathering or a lively celebration. By the end, you’ll understand the key steps to creating a meaningful event that brings family and friends together before your big day.
At Zion Springs, we have hosted hundreds of rehearsal dinners since 2010, and we’re sharing our expertise to help you confidently plan yours. From selecting the perfect venue to understanding etiquette, this guide has everything you need to know.
What is the Rehearsal Dinner?
A rehearsal dinner is the meal following the final wedding ceremony rehearsal, typically held the evening before the wedding. However, depending on schedules, some couples opt to hold it a day or two earlier.
It marks the official beginning of your wedding celebrations and serves as a chance for family and close friends to gather, share personal moments, and prepare for the big day. Rehearsal dinners often include:
Speeches: Parents of the couple, close friends, and even the couple themselves give informal speeches.
Special Moments: This is an ideal time to give thank-you gifts to the wedding party or present a video/photo montage celebrating the couple.
Personal Connections: It’s a great way to introduce family members or friends who haven’t met before.
Whether you opt for a casual gathering or an elegant dinner, this event is designed to set the tone for your wedding day while providing a relaxing environment for quality time with loved ones.
Where Is the Wedding Rehearsal Dinner Held?
Rehearsal dinners are commonly held at restaurants, event spaces, or even private homes. Here are some options to consider based on your preferences and budget:
Restaurants: Book a private room or a few tables for an intimate setting.
Event Venues: All-inclusive venues, like Zion Springs, often include rehearsal dinners as part of their wedding package.
Home Gatherings: For a low-key and budget-friendly option, hosting at home creates a cozy atmosphere.
Unique Spaces: Consider country clubs, hotel banquet rooms, or even outdoor locations if weather permits.
Tip: Reserve your rehearsal dinner venue at the same time as your wedding venue to secure the perfect spot.
Who Hosts the Rehearsal Dinner?
Traditionally, the groom’s parents host and pay for the rehearsal dinner, but modern weddings are more flexible. Today, it’s common for the couple themselves or both families to share the responsibility.
Key Roles:
The groom’s mother typically oversees planning, including invitations and logistics.
Couples increasingly take on planning duties, especially if they’re paying for the wedding.
Who Do We Invite to the Rehearsal Dinner?
Rehearsal dinners typically include the wedding party, close family, and select friends. Be sure to account for plus-ones and anyone involved in the wedding ceremony. Here’s a basic checklist:
Bridesmaids and groomsmen
Flower girls and ring bearers (and their parents, if appropriate)
Parents and grandparents
Siblings and immediate family members
Close friends or relatives
The officiant (if applicable)
For destination weddings or multi-day events, it’s common to invite all out-of-town guests staying at the venue.
Do We Send Invitations for a Rehearsal Dinner?
Yes! Sending invitations ensures your guests have all the details they need. Include:
The venue name and address
Date and time of the dinner
RSVP contact information and deadline
Notes about dietary restrictions, if applicable
Invitations don’t need to be as formal as wedding invites but can still reflect your wedding theme.
How Much Does the Rehearsal Dinner Cost?
The cost of a rehearsal dinner varies widely depending on the venue, guest count, and catering options. On average, couples spend around $2,400 for the rehearsal dinner, which includes:
Venue rental
Catering and drinks
Decorations
Invitations
Budget Tips:
Opt for a smaller guest list to keep costs down.
Balance your budget by choosing a more affordable venue or hosting at home.
Rehearsal Dinner Etiquette
While there’s no one-size-fits-all formula, these traditions can guide your planning:
Speeches: Parents of the couple, close friends, and the groom traditionally give toasts.
Thank-Yous: Present gifts to your wedding party to show appreciation.
Timing: Keep the dinner to 2-3 hours, especially if it’s the night before the wedding, to allow for an early bedtime.
Some couples also include the groom’s cake, a tradition in certain regions.
Planning Your Wedding Rehearsal Dinner
As you stand on the threshold of your wedding day, the rehearsal dinner offers a cherished opportunity to connect with loved ones and set the tone for your celebrations. By understanding its purpose and planning thoughtfully, you can create an event that brings joy and meaning to everyone involved.
From selecting the perfect venue to mastering the details of etiquette and invitations, this guide has provided the tools you need to plan with confidence. Remember, whether you envision a cozy gathering or a grand celebration, the rehearsal dinner is about creating personal moments that celebrate your journey.
At Zion Springs, we strive to make every aspect of your wedding planning seamless and memorable. For more tips and expert advice, visit the Answers and Advice section of our website. Explore our articles to ensure every detail of your wedding is thoughtfully planned and beautifully executed.
