Wedding invitation with rings

How to write wedding invitations and 7 templates to copy

Wedding invitations are more than just a card; they're the opening chapter to one of the most beautiful stories of your life. They pose a challenge, though: how to encapsulate the spirit and promise of an event as significant as your wedding day? 

At Zion Springs we have helped hundreds of couples design their wedding stationery, and are eager to offer our expertise and resources to simplify this for you.

In this article, we'll dive into the five crucial considerations for crafting your wedding invitations. And to spark your creativity, we've included seven very different invitation templates to guide your wording journey.


Crucial Considerations for Crafting Your Wedding Invitations

For your wedding invitations, the typical recommendation is to send them out 6-8 weeks before the big day. But if you're planning a destination wedding, giving your guests a longer heads-up is thoughtful. In such cases, sending invitations 3-4 months ahead can help ensure everyone has sufficient time to prepare.


1.  What to include on wedding invitations

Get the basics right. A wedding invitation conveys essential details for the big day. While there’s a lot that can happen on the day, you want to make sure that all your guests at least know where to be, and when to be there. 

Here’s what you must include:

  • The names of the hosts, traditionally it’s the parents, but it's your day and your decision.
  • The couple’s full names, this is your moment; let it shine.
  • The date, time, and location, be precise to avoid confusion and consider including details for the ceremony and reception.
  • Dress code, giving guests a hint can help them prepare for the occasion.
  • RSVP instructions, to make this process easy for guests.

Don’t take any shortcuts here, double-check your dates and times, communicate your RSVP deadlines, and provide your contact details should a guest need to reach out for more information.

2. Craft the perfect tone

Your relationship is unlike any other, and your invitations should be an expression of your unique story. Include elements in the design that:

  • Reflect your relationship, whether you're the adventurous type or the epitome of classic romance, your invite can echo your unique bond.
  • Communicate the level of formality, your venue and style will inform your tone. Be it a grand estate or a cozy backyard, let the wording match the vibe.
  • Share your love story, you could include a special quote or note that resonates with your journey to make the invite even more personal.

If you want to communicate more of your story, include a photo of a significant moment together. If you have a smaller wedding party, a handwritten note will make your guests feel especially valued.

3. Get the wording right

When it comes to wedding invitations, the right phrasing makes all the difference.

  • Traditional phrasing, for those leaning towards the classic, "Mr. and Mrs. Smith request the honor of your presence…” never goes out of style.
  • A modern take, for a fresher approach, "Together with their families, Anna and John invite you…” adds a contemporary touch.
  • Navigating tricky scenarios, situations like divorces or if you're hosting yourselves have their solutions. For instance, when the couple is hosting, "Join us in celebrating our union" can be beautifully fitting.

4. What additional information is included in a wedding invitation

Because sometimes, more is more, and a beautiful wedding invitation that includes extra details can help set the scene for a memorable celebration. Unless you are using a digital invitation, you need to  include:

  • RSVP cards, these are crucial. A simple “Kindly respond by [specific date]” can help streamline your plans.
  • Directions or map, this is particularly helpful for less familiar venues and for those coming from out of town.
  • Accommodation and transportation details are crucial for guests coming from afar, including a list of accommodation options and instructions for transportation will make the process easier for those traveling to celebrate with you.
  • Wedding website, this is where you can share all details surrounding and leading up to your big day. 
  • Food allergies, let your guests know their dietary restrictions are accommodated by offering alternatives or add a line for them to respond with their requirements. 
  • Children welcome, if you are inviting children let parents know of any childcare options you have organized. 
  • For an adults-only wedding, a tactful approach is essential. Using a phrase like "For an intimate setting, we've opted for an adults-only celebration" sets a clear yet respectful tone. 
  • If you have a specific guest limit, and to eliminate unexpected add-ons, you can add wording such as “due to the limitations of the venue, we can’t include plus-ones. “
  • When it comes to including gift registry details on your wedding invitation, it's more tactful to present this information separately. Consider adding it to an enclosed card or referencing it on your wedding website instead.

5. How to address wedding invitation envelopes

Let’s cover envelope etiquette as small details can have a big impact. When you’re addressing your envelopes, consider:

  • Whether you want to use formal titles or casual names; think of your rapport with each guest. Does “Mr. and Mrs. Smith” or “Jenna and Mike” feel more appropriate?
  • Single guests and couples; if you’re including a plus one, make it clear with “and Guest.”
  • Special scenarios such as a family with multiple children who are all invited: Listing out the names of a family can provide a special touch.

Now that we’ve covered the top five considerations for writing your wedding invitation, let’s look at some of the most common questions that we get asked by couples planning their wedding.

7 Free Wedding Invitation Templates

Wedding invitations are more than information—they’re a reflection of your love story. A well-crafted invite sets the tone, hinting at the romance to come. If you know the story you want to tell, wording the invitations will come a lot easier.

Here is a selection of templates that you can use as inspiration for your own wedding invitation.

Template 1: Classic & elegant

Mr. and Mrs. Jonathan White 

request the pleasure of your company 

at the wedding of their daughter 

Amelia White to Luke Brown 

Join us on [Date] at [Time], [Venue]

Template 2: Modern & casual

Join us for the wedding of 

Amelia and Luke

We're tying the knot 

on [Date], [Venue] at [Time]. 

Wear your dancing shoes!

Template 3: Couple-hosted affair

We found love in a beautiful journey

Amelia White and Luke Brown 

invite you to witness their union 

on [Date], [Time] at [Venue].

Template 4: Destination wedding

Pack your bags for a beachside romance! 

Amelia and Luke are saying 'I Do' in paradise. 

Join us on [Date], [Time], [Exotic Venue].

Template 5: Intimate gathering

Close friends, close family,

one unforgettable evening. 

Celebrate Amelia and Luke’s union 

on [Date], [Venue], [Time].

Template 6: Themed celebration

A midsummer night's dream

Dance under the stars with 

Amelia and Luke 

on [Date], [Venue], from [Time] 

Fairytale attire is encouraged.

Template 7: Eloping announcement

Just the two of us bound by love

Amelia and Luke eloped! 

Celebrate our joy at a reception

on [Date], [Venue], [Time].


Create Your Perfect Wedding Invitation

You might have been stuck on what to write on your invitations.  Crafting a wedding invitation is a beautiful blend of tradition, personal touch, and information. It's a delicate dance, but when done right, it perfectly sets the mood for your big day. 

Whether you prefer the timelessness of classic designs or the vibrancy of modern ones, the key lies in reflecting your love story. 

As you embark on this journey, let every word be a testament to the love you share, the joy you feel, and the lifetime of memories you're about to make.

Once you've made a game plan for your wedding invitations, the next step is sending them out and beginning the mountain of to-do tasks that await. Having a wedding planner on your side can be helpful as you tackle your planning to-do list.

If wedding planning has you feeling a bit overwhelmed, a chat with our wedding experience expert at Zion Springs might be just what you need.